Mandeville Auditorium Rental Request Form (UC CLIENTS ONLY)

EXTERNAL CLIENTS - Please complete PDF of Rental Request Form (linked above).

Mandeville Auditorium's Master Calendar is available online: https://goo.gl/3vfp4v

1. Please review the calendar to see if your requested dates are available.
2. Please COMPLETE the following form in its entirety and submit it.
3. Note: Your reservation is not final until you receive a contract and confirmation back from Music's Production Manager.

Please email: mus-director@cloud.ucsd.edu.

UC San Diego PPM:
SECTION VII - USE OF MANDEVILLE CENTER AUDITORIUM AND RECITAL HALL
http://adminrecords.ucsd.edu/ppm/docs/510-1.7.HTML

CONTACT INFORMATION
Name of person making reservation: Name of person making reservation: First Last
Position Title
Organization or Sponsoring Department
Email
Contact Phone Number, Primary: Contact Phone Number, Primary: - ### - ### ####
Phone Number, Alternate/mobile: Phone Number, Alternate/mobile: - ### - ### ####
Organization Mailing/Billing Address Or Mail Code: Organization Mailing/Billing Address Or Mail Code:
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Organization Detail

Organization Detail UC Affiliate (Official Campus or Student Organization) Non-UC Organization

UC Affiliates - please supply a Project-Task Number below

Non-UC: Please note there is no delineation between for-profit and not-for-profit organizations.
UC Affiliates, please supply an applicable Project-Task number, if known:
Name of Business Officer or Fiscal Contact Name of Business Officer or Fiscal Contact First Last
Email of Fiscal Contact
EVENT INFORMATION
Event Name
Type of Event (Concert, Play, Dance, Recital, Lecture)
DESCRIPTION OF EVENT:
First (or Only) Date Requested First (or Only) Date Requested / MM / DD YYYY
Last Date Requested (if multiple days) Last Date Requested (if multiple days) / MM / DD YYYY
Number of total days requested in the hall:
TIME / SCHEDULE:
Reservation START time: Reservation START time: : HH MM AM/PM

Client access time for set-up, rehearsals, etc.
EVENT START TIME: EVENT START TIME: : HH MM AM/PM
EVENT END TIME: EVENT END TIME: : HH MM AM/PM
Venue Vacated Venue Vacated : HH MM AM/PM

Lights out and locked up
ATTACH Full Production Schedule:

Attach Files
Estimated Audience Size (Maximum: 752)

According to the FIRE MARSHAL and Campus EH&S - the MAXIMUM seating capacity of Mandeville Auditorium is 764 seats. NO EXCEPTIONS.

Please answer the following questions:
Please answer the following questions:	Yes	No
Is your event open to the public?	Is your event open to the public?Yes	Is your event open to the public?No
is your event ticketed?	is your event ticketed?Yes	is your event ticketed?No
Will your event be video recorded for broadcast or resale?	Will your event be video recorded for broadcast or resale?Yes	Will your event be video recorded for broadcast or resale?No
Do you plan to sell merchandise?	Do you plan to sell merchandise?Yes	Do you plan to sell merchandise?No

ALCOHOL SERVICE:
Note: the sponsor must secure proper approval as required in PPM 510.1 "Use of alcoholic and/or malt beverages" at least FOUR WEEKS prior to the event date.
Music's Chief Administrative Officer must sign off as Facility Manager.

University Policies
http://adminrecords.ucsd.edu/ppm/docs/510-1.13.HTML
https://blink.ucsd.edu/travel/entertainment/overview/university-hosted/alcohol.html

**Use of Alcoholic and/or Malt Beverages Form**
Email completed form to: mus-director@cloud.ucsd.edu
	Yes	No
Will alcohol be served or sold?	Will alcohol be served or sold?Yes	Will alcohol be served or sold?No

FOOD SERVICE:
Mandeville Auditorium does not have a catering kitchen, nor exclusivity with a campus caterer. All food service must adhere to University policies.

Follow these guidelines for obtaining, preparing, and storing food:
Temporary Food Facility Permits
A Temporary Food Facility Permit is required for public events where food is sold or given away.

Apply for a temporary food facility permit:
Complete and submit the online Off-Campus / Commercial Temporary Food Facility Permit Application.

For questions, contact:
Environment, Health & Safety
Phone: (858) 534-5242 or 534-7513
	Yes	No
Do you plan to sell concessions?	Do you plan to sell concessions?Yes	Do you plan to sell concessions?No
Do you plan to host a reception?	Do you plan to host a reception?Yes	Do you plan to host a reception?No

Catering / Food Service Company Name
Contact name, phone number and email address:
If "Yes" to Concessions, Reception, or Alcohol Service, please describe set-up and serving plan.
TICKETING INFORMATION

Mandeville Auditorium does not offer ticketing services. Campus users may engage the UC San Diego Box Office: boxoffice.ucsd.edu
Please provide ticketing information for your event

Mandeville Auditorium does not offer ticketing services. Campus users may engage the UC San Diego Box Office: https://ucsdboxoffice.com/
TECHNICAL REQUESTS

Please indicate systems you anticipate requiring for your event:
Audio:

Audio: Lecture Sound System Large Sound System Computer for Audio Playback Live musicians (please provide technical rider) Other Other

Available equipment, please mark what you anticipate requiring.
Will your event feature Live Musicians?

Will your event feature Live Musicians? Yes No
If "Yes" for Live Musicians, please indicate instrumentation and if your event will provide instruments and crew (audio engineer, A2, etc.)
Projection:

Projection: Video Projector Computer for Video Playback Projection Screen Other Other

Available equipment, please mark what you anticipate requiring.
Other Equipment:
Quantities to be discussed during booking with the Production Manager and Technical Director.

Other Equipment:
Quantities to be discussed during booking with the Production Manager and Technical Director. Chairs (Beyond basic seating chart) Tables (5 & 6 foot rectangular tables - no rounds; no standing cafe tables) Music Stands Music Stand Lights Follow Spots Platforms (4'x8', various) Choral Risers Lectern Conductor's Podium Orchestra Shell Dance Floor (Black/Grey marley floors) White Cyc Black Scrim Piano (Steinway D) Other Other

Available equipment, please mark what you anticipate requiring.
Any other information regarding your event
Please ATTACH your production's technical rider.

Attach Files
PARKING:

For more information on parking services, contact the University's Special Events Parking Office
https://transportation.ucsd.edu/departments/event.html
INSURANCE:

University Risk Management
Premises liability coverage for non-university groups wanting to use campus facilities. All events must carry liability coverage for their event. Requirements as per the facility use agreement must be submitted 30 days prior to the first public presentation.

Contact EH&S Risk Management, (858) 246-0369, for more information. https://blink.ucsd.edu/safety/risk/events/index.html
Spam Protection. Please answer this simple question:
What is "seven hundred" as a number?

Mandeville Auditorium Rental Request Form (UC CLIENTS ONLY)

Mandeville Auditorium Rental Request Form (UC CLIENTS ONLY)

CONTACT INFORMATION

EVENT INFORMATION

TIME / SCHEDULE:

TICKETING INFORMATION

TECHNICAL REQUESTS

PARKING:

INSURANCE: