Tournament/Competition Request Form for Registered Student Organizations

Tournament/competition requests must be submitted no later than 7 days before the tournament/competition date.

This form applies to both in-person and virtual tournaments and competitions for Registered Student Organizations.

Visit for our website for more information on the tournament/competition reimbursement process.

For any questions, please contact your student organization Fund Manager.

Section A) Student Organization Information
Student Organization
Group Leader Name Group Leader Name First Last
Enter the name of the student organization principal member who is submitting this form.
Group Leader PID
Group Leader UCSD Email
Are you a current student worker or employee of UC San Diego?

Are you a current student worker or employee of UC San Diego? No Yes (Provide your UC Path ID in the following textbox)

Required, if yes:

Please add your Fund Manager as a Request Delegate and Expense Delegate in Concur (concur.ucsd.edu) with the following permissions:
- Can Prepare
- Can Submit Reports
- Can Submit Requests
- Can View Receipts
- Receives Emails

See KBA and Video for instructions on how to add delegates in Concur.

Find your SLBO Fund Manager on our website. Contact your Fund Manager for any questions.
Section B) Funding Information
Funding Source

Funding Source Associated Students (AS) Funding Triton Community & Competition Funding (TCF) Other/Department Funding *list the name of the funding source below

What funding source has your student organization been approved for?

At least one funding source must be selected.
Maximum Funding Amount $ Dollars . Cents
What is the total amount of the approved funding?

For example, if your organization was awarded $1000 in AS Funding and $500 in TCF, input $1500.00 as the Maximum Funding Amount.
Section C) Tournament/Competition/Trip Information
Name of Tournament/Competition
Purpose of Tournament/Competition
Is this a virtual tournament/competition?

Is this a virtual tournament/competition? YES- This is a virtual tournament/competition. NO- This is not a virtual tournament/competition. We are traveling and participating in-person.
Travel Start Date Travel Start Date / MM / DD YYYY

For virtual tournament/competition, input the first date of the event.

For in-person tournament/competition, input the first date of travel to the event.
Travel End Date Travel End Date / MM / DD YYYY

For virtual tournament/competition, input the last date of the event.

For in-person tournament/competition, input the ending date of travel.
Travel Origin (City, State)

For virtual tournament/competition, input "Virtual Tournament/Competition".

For in-person tournament/competition, input the travel origin (i.e. San Diego, CA)
Travel Destination (City, State)

For virtual tournament/competition, input "Virtual Tournament/Competition".

For in-person tournament/competition, input the travel destination (i.e. Portland, OR)
Section D) Payee Information for Tournament/Competition Participants Requesting Reimbursement

Download the Payee Information Form.

Complete the payee information and expense type breakdown for all tournament/competition participants requesting reimbursement from their approved funding source.
Upload the completed Payee Information Form:

Attach Files
Select how your student organization would like the reimbursement to be split:

Select how your student organization would like the reimbursement to be split: Equal reimbursement amount per tournament/competition participant listed in the Payee Information Form above. Modified reimbursement request amount per participant listed in the Payee Information Form above.

Per the first option, the reimbursement will be split equally among participants, based on max funding.

Per the second option, the reimbursement will be split differently among participants based on max funding. Your SLBO Fund Manager will work with your organization to determine the breakdown.
Section E) Additional Tournament/Competition Participants

Provide a list the full legal name of all additional students who traveled and/or participated in this tournament/competition. You can either type the list in the box below or upload a file in the attachment section below. Either a typed list or an uploaded file is required.

These students will not request reimbursement.
Names of Additional Participants (First & Last Name)

Type the list of additional participants here. Otherwise, upload a document in the section below.
Upload a File of Additional Participants

Attach Files
Will any student organization members be driving other UCSD students to the tournament/competition?

Will any student organization members be driving other UCSD students to the tournament/competition? No Yes * (If yes, provide a list of the names of all student who will be driving other UCSD students to the tournament/competition)

If yes, your Fund Manager will contact you for additional information.
Section F) Receipts

All corresponding documents and receipts must be uploaded in PDF format. Max file size of 2000 KB (2MB) per document. More than one document can be uploaded per section.
Travel Receipts

Attach Files

Includes official receipts for airfare, lodging, registration, ground transportation, and insurance.
Certificate of Event Liability Insurance

Attach Files

All in-person, hybrid, and virtual events that involve physical activities (dance, exercise, etc.) must have event liability insurance.
Group Waivers (either the Regular Group Waiver or the Virtual Activity Waiver)

Attach Files
Registration Confirmation

Attach Files
Group Leader Signature
Review both statements.

Review both statements. I/we understand that the final reimbursement(s) may not exceed the maximum funded amount, regardless of what has been paid by each traveler. Should we opt to be reimbursed any amount other than an even distribution of the maximum reimbursable funding, we will communicate any such request directly with our fund manager, as needed. I/we certify this reimbursement request is for its stated and intended purpose, and that it is in accordance with our student organizations or departments’ constitution, bylaws and all applicable UC San Diego policies. I/we certify that this electronic receipt(s) is the original receipt issued to me by the vendor. I/we further certify that I/we have not submitted, nor will submit in the future, a duplicate of this receipt for full or partial reimbursement.
Signature of Group Leader Signature of Group Leader First Last
Today's Date Today's Date / MM / DD YYYY
Additional Comments/Notes

If you would like to add any comments for your SLBO Fund Manager, please add them here.

Tournament/Competition Request Form for Registered Student Organizations

Tournament/Competition Request Form for Registered Student Organizations

Section A) Student Organization Information

Section B) Funding Information

Section C) Tournament/Competition/Trip Information

Section D) Payee Information for Tournament/Competition Participants Requesting Reimbursement

Section E) Additional Tournament/Competition Participants

Section F) Receipts

Group Leader Signature